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Employment Opportunities

Landmarks is currently hiring for an Administrative Coordinator (Application Details Below). Students are welcome to check back at the end of the fall, spring, and summer semesters for details on internship opportunities. 

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Administrative Coordinator

Job Description:

Provide operational support to the Landmarks team. Build the organization’s infrastructure and support organizational functions. Manage operations within Landmarks, including administration, human resources, legal, financial, and the office environment.

Responsibilities:

• Financial: Manage all budgeting, purchasing, bookkeeping, accounting and financial reporting. Manage bookkeeping for assets and cash flows. Prepare monthly operating budget reports for associate director and director. Reconcile operating and project budgets each month. Track expenditures, and purchases, and reconcile Landmarks budget tracking sheet with College of Fine Arts budget.

• Office Management: Promote a professional and welcoming office environment. Maintain office supplies and inventory. Make travel arrangements. Coordinate shipping. Submit reimbursements. Oversee office renovations. Coordinate deliveries, procure office equipment and manage electronics inventory.

• Human Resources: Promote excellence and increase overall value by supporting employees and promoting individual and team success. Implement staffing plans in coordination with the director and associate director. Create hourly job appointments. Liaison between Landmarks employees and College of Fine Arts HR. Develop job descriptions. Orient new employees to Landmarks’ office. Oversee all appointments.

• Administration: Coordinate administrative activity for Landmarks and cultivate a synergistic work environment. Implement long-term plans for departmental coordination. Assist in the implementation of strategic planning activities. Coordinate and organize dashboard metrics.

• Legal: Facilitate agreements with vendors, managing all legal aspects of contracts, including contract compliance, deliverables and payment schedule. Liaise with UT and UT System Legal and Risk Management offices for any liability and insurance questions.

• General Support: Field general program inquiries as able. Prepare presentations, press, and development materials as needed, Facilitate and/or conduct research for projects and programs as needed. Assist staff during programs and special events as needed.

Required Qualifications:

• Bachelor’s degree and minimum of three years managing budgets and other financials, including budget reconciliation.

• Experience with and thorough understanding of UT financial processes.

• Experience with UT Financial Software (e.g., DEFINE, FRMS).

• Intermediate experience with Microsoft Excel (i.e., formulas, subtotals, pulling from multiple worksheets, and other skills used for bookkeeping and financial management.)

• Working experience with Zoom, Microsoft Office Suite (Outlook, Word, PowerPoint)

• Required Competencies: Decision Making and Critical Thinking; Problem Solving; Conflict Management; Service Excellence; Effective Communications; Strategic Planning; Relationship Management; Workforce Diversity Management (i.e., Understanding of the business value of diverse perspectives and opinions and ability to understand, appreciate and employ the unique contributions of associates of varied cultures, nationalities, ethnic backgrounds, genders, ages, points of view, etc.).

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications:

• Experience working within an arts organization 

• Appreciation of the visual arts

• Experience with Human Resource responsibilities (e.g., Background Checks, Employment Verification, Onboarding).

• Applied experience with Workday (HR/Payroll Software).

Salary Range:

$46,000 + depending on qualifications

View full application details on the UT Austin Workday Posting (Link for current UT employees / Link for non-UT employees)